Monthly Camping Monthly Camping is usually the third weekend of every month. On the Monday before a campout (Money Monday), $15 is collected from each scout going to pay for the food for the weekend.
Family Camping Adults on any overnight with the troop must complete the Youth Protection Training (YPT) class and have a Medical A & B form on file with the troop (C will be needed if camping more than 2 nights). Adults sign up for campouts the same way and with the same deadline and the scouts. Adults should bring their personal gear same as a patrol including a tent. Adults operate as their own patrol and operate the same as the scouts with packing their own equipment, meal planning, budget, and duty roster.
Sibling’s Camping Siblings are not allowed on campouts unless they are an Arrow of Light scout who is invited on designated invitation campouts.
Procedures for Signing up for Campout •Signing up for the campout and paying for the campout are two separate events. •Signup must be done in person or with the online signup within Rallyhood. Scouts must sign up at least 1 week prior to the campout. The Finance Chair or designee will be at the Money Monday meetings for signup and payment. •Meal planning will take place during the patrol time of the meeting prior to the campout. •Payments for the campout can be made until the end of the meeting on the Monday before the campout. If a scout has not paid for the campout by the end of that meeting, their signup will be cancelled. Payments cannot be brought on the day of the campout. •If a scout is not current on dues, they will not be able to go on the campout. This will be determined when payment is made, although we will try to let the scout know at signup as well. •A scout will not be permitted to travel with the troop if they do not have their annual permission form & medicals forms on file.
Meals Meals for a typical campout include a Friday night cracker barrel (snack), Saturday breakfast, lunch and dinner and Sunday breakfast. Once scout per patrol will elect one scout to be the patrols grubmaster.
Grubmaster Patrols are expected to purchase and prepare the food for the remaining meals on the campout. Each scout is asked to take a turn in serving as patrol’s “grubmaster”. (Specific First Class rank requirements are associated with being grubmaster.) The grubmaster determines the number of scouts committed to attending the campout, leads the patrol in planning a menu, prepares the food list, purchases the food, paper towels, aluminum foil and ice, packs the food for transport to the campsite and determines the cost per person. The Grubmaster must talk to the SPL to learn what the budget is for the items. After the campout he must submit a Reimbursement Form to the Finance Chair with the receipt to get reimbursed for the expenses. Reimbursement forms must be returned within 3 months of the campout for reimbursement.
Checking In & Load Up Camping meetup time is typically Friday evening at roughly 6:00 PM at Good News United Methodist Church. Scouts will need to eat a meal on their own before departure. That evening the only food will be “Cracker Barrel” which is a light snack. There are times that the troop may decide to stop somewhere for snacks (Bu-cee's). If this is the case the scout might want a little spending money. Upon arrival the scout should be in full Class A uniform with a full, clear water bottle (Nalgene) and have eaten dinner prior to check in. He needs to approach the SM and “present himself for camp”. The SM will make sure he is on the list, has his water bottle, is in full uniform (will be sent home to change if he isn’t), has the necessary paperwork, and to ensure the scouts parent is aware of what time to pick the scout up. If the scout will need any medication (ADHD, Allergy, etc) the scout must meet with the Medical Assistant to drop off any medication along with the medication log. If we do not have updated forms on the scout, he will not be allowed to attend. Scouts will check in with SPL or his PL for instructions. Scouts will load any needed equipment; verify their patrol is there. If anyone is missing, the PL or SPL must contact that scout to find out their plans. Once the scout has checked in with the SM and the SPL his parent may leave. Just before departure troop assembly is called, and drivers/passengers are matched for departure. Scouts will ensure the trailer is locked up and all supplies are loaded. The cars will then depart in a caravan.
During Camp During camp scouts will have an opportunity to do activities with their patrol and with the troop. This is a perfect time for scouts to get achievements signed off. But most importantly this is the time for the scouts to get to know each other better and to have a good time!
Special Circumstances A scout who has a UIL or other long-term commitment that partially interferes with an event can come to the event later than the rest of the troop provided there are seatbelts available to transport the scout back from the event. Ex: A scout who is in band and must arrive early. A scout who needs to leave for a portion of time during the campout, can do so, but must have the approval of the Scoutmaster, let their SPL and PL know and give an approximate time they will return.
Return from Camp Once the camping trip is over scouts will use a phone to notify their parents when they are 30 minutes away. Typically, this is between 10am and 1pm, depending on the driving distance. Once scouts arrive back, they are expected to unload all the camping supplies and store them properly in the trailer. Items that are wet will need to go home with scouts to be properly dried/cleaned and then returned at the following meeting.